Improving State Government one process at a time can have significant impact on internal customer processes. Just such a project was undertaken by the State of Maine Office of Information Technology (OIT) during Summer 2008 to
improve their Procurement process. OIT serves a customer base of approximately 13,000 State of Maine Government employees and has a procurement process for consulting and other services, software, and hardware. Well-known feedback about the lack of timeliness from order to receipt of the goods or services has been the cause of aggravation, frustration, inefficiencies, and excessive delays and costs. OIT undertook a very successful process mapping and redesign project that was completed in less than 10 days, and resulted in an improvement action plan that is now being implemented. The initial data gathering phase of the project used activity-based costing which accelerated the project and resulted in completion in far less time than is typical. Here is yet another example of how successful process improvement can be in a focused area with leadership in place to support the implementation of improvements.